Award Management

A sponsored research award is any externally funded grant, contract or cooperative agreement in which the sponsor requires financial reporting, invoicing or auditing. All government awards are considered sponsored research, along with many corporate and foundation awards. An OSR representative must sign any sponsored research award document that requires financial reporting, invoicing or auditing.

OSR receives and reviews award notices, establishes spending accounts in GMS (Georgetown Management System) to bill costs against research awards.  OSR handles all post-award “pre-financial” issues and assists investigators with administrative issues related to setup, maintenance and closeout of sponsored research awards. Day-to-day fiscal management of awards is handled by the PI’s departmental grants manager. Financial oversight, reporting and compliance is the responsibility of the Sponsored Projects Financial Operations (SPFO) Department in the Office of Financial Affairs. 

OSR is the primary contact and conduit to University administration and external sponsors for questions or issues including establishment of sponsored research spending accounts, budgets, pre-award “at-risk” accounts (spending prior to receipt of award notice), re-budgeting, no-cost extensions, or any other administrative or contractual issues that require University compliance review and approval or prior approval from the sponsor.